# Calendar Summary

|                      |                                                                         |
| -------------------- | ----------------------------------------------------------------------- |
| **Time to complete** | 10 minutes                                                              |
| **Difficulty**       | Beginner                                                                |
| **Prerequisites**    | Google Calendar connection, Gmail connection                            |
| **You'll build**     | An assignment that summarizes your upcoming week and sends you a report |

***

### Why Automate This?

**The Problem**: Monday mornings start with scrambling through your calendar, trying to remember what's coming up this week. Important meetings get forgotten. Prep time gets missed. And you never have a clear view of your week until you've spent 15 minutes clicking through each day.

**The Solution**: A Duvo assignment that analyzes your calendar, identifies important meetings, and sends you a nicely formatted weekly summary—delivered to your inbox before your week begins.

**Expected Results**:

* Start each week fully prepared
* Never miss an important meeting
* Identify schedule conflicts in advance
* Know which meetings need prep time
* Save 15+ minutes of calendar review each week

***

### What You'll Build

By the end of this tutorial, you'll have an assignment that:

1. Pulls all events from your calendar for the upcoming week
2. Identifies high-priority meetings
3. Highlights meetings with important contacts
4. Creates a formatted summary with key details
5. Sends the report to your email

***

### Before You Start

Make sure you have these ready:

* [ ] **Google Calendar connection** - Connect your calendar. [Connect connection](https://docs.duvo.ai/connections/how-to-add-connection)
* [ ] **Gmail connection** - For sending the summary report. [Connect connection](https://docs.duvo.ai/connections/how-to-add-connection)

***

### Step 1: Create Your Assignment

1. Click **"+ Create Assignment"** from your dashboard
2. Select **"Use Assignment Builder"** (recommended for this tutorial)

![Create Assignment Button](https://2799416172-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FV0i3nXTFWDeWtbyZ9xMo%2Fuploads%2Fgit-blob-baed45156c0e414ce157b1a61cc6f8f321b6e730%2Fhow-to-build-agent-1.png?alt=media)

***

### Step 2: Describe Your Workflow

Paste this prompt into the Assignment Builder:

```
Summarize calendar events for the upcoming week and send a report via email. Highlight important meetings.

Steps:
1. Get all events from my Google Calendar for the next 7 days
2. For each event, extract:
   - Event title
   - Date and time
   - Duration
   - Location or video call link
   - Attendees
   - Description/agenda

3. Categorize events as:
   - High Priority: meetings with executives, clients, or 5+ attendees
   - Prep Needed: interviews, presentations, or events with "review" in title
   - Recurring: 1:1s, standups, team meetings
   - Other: everything else

4. Create a summary report with:
   - Total number of meetings this week
   - Total hours in meetings
   - Day-by-day breakdown
   - High priority meetings highlighted at the top
   - Meetings that need prep time flagged
   - Any scheduling conflicts noted

5. Send the report to my email with subject "Your Week Ahead - [Date Range]"
```

Click **"Generate"** to create the assignment SOP.

***

### Step 3: Review Generated SOP

Review to ensure:

* Your calendar is correctly identified
* Priority criteria match your preferences
* Report format meets your needs

***

### Step 4: Configure Connections

Click **"Connections"** and connect:

1. **Google Calendar** - To read your events
2. **Gmail** - To send the summary report

***

### Step 5: Test Your Assignment

1. Click **"Run Assignment"**
2. Review the generated summary
3. Check your email for the report

![Assignment Running](https://2799416172-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FV0i3nXTFWDeWtbyZ9xMo%2Fuploads%2Fgit-blob-38d5f9f8a98c64abc4a296673c3664470a9d9e53%2Fhow-to-run-agent-1.png?alt=media)

**What to check**:

* Did it capture all your meetings?
* Are high-priority meetings correctly identified?
* Is the formatting easy to read?
* Did the email arrive?

***

### Step 6: Schedule Weekly Jobs

Set up automatic Sunday evening delivery:

1. Go to **Assignment Settings** > **Schedule**
2. Select **Weekly** on **Sunday** at **6:00 PM**
3. Save settings

Your weekly summary will be waiting in your inbox every Monday morning.

***

### Expected Results

When your assignment runs successfully, you should see:

**In your inbox**:

* Formatted weekly summary email
* High-priority meetings at the top
* Day-by-day breakdown
* Meeting stats (total meetings, hours)
* Links to video calls

**Example report format**:

```
YOUR WEEK AHEAD: Nov 18-22

Overview: 23 meetings | 18.5 hours

HIGH PRIORITY
- Mon 10am: Q4 Board Review (3hr) - Prep needed
- Wed 2pm: Client Demo - Acme Corp (1hr)
- Fri 11am: Executive Sync (1hr)

MONDAY (6 meetings, 4.5 hrs)
- 9:00 AM: Team Standup (30min)
- 10:00 AM: Q4 Board Review (3hr)
...
```

**In Duvo**:

* Execution log showing events processed
* Any conflicts or issues flagged

***

### Troubleshooting

#### Calendar not connecting

* **Re-authorize**: Google permissions may have expired
* **Correct calendar**: Ensure assignment is reading the right calendar (work vs personal)
* **Calendar visibility**: Check that calendar isn't set to private

#### Missing events

* **All-day events**: May need separate handling in SOP
* **Recurring events**: Verify recurring events are being expanded
* **Time zone**: Ensure calendar and assignment use same timezone

#### Wrong priority assignments

* **Refine criteria**: Adjust what constitutes "high priority" in SOP
* **Add VIP list**: Create a list of important contacts in Files
* **Keywords**: Add more keywords that indicate important meetings

#### Email not sending

* **Gmail connection**: Re-authorize if needed
* **Spam folder**: Check if summary went to spam
* **Send permission**: Verify assignment has permission to send email

#### Formatting issues

* **HTML rendering**: Some email clients display differently
* **Long events**: May need truncation for readability
* **Links**: Ensure video call links are clickable

***

### Take It Further

Once your basic assignment is working, consider these enhancements:

**Add VIP contact highlighting**

```
I have important contacts I always want highlighted:
- Sarah Chen (CEO)
- Mike Rodriguez (key client)
- Jennifer Park (board member)

Any meeting with these people should be marked as High Priority regardless of other criteria.
```

**Include prep reminders**

```
For meetings marked as "Prep Needed":
- List the event 2 days before
- Identify what materials might be needed
- Suggest blocking 30 min prep time before

Include a "This Week's Prep List" section in the report.
```

**Add travel time**

```
For in-person meetings:
- Look up the location
- Estimate travel time from my office
- Flag if back-to-back meetings have location conflicts
- Suggest departure time
```

**Multiple calendars**

```
Include events from both my work calendar and personal calendar.
Mark personal events in a separate section.
Flag any conflicts between work and personal events.
```

**Add meeting context**

```
For each meeting, also include:
- Last time I met with these attendees
- Summary of previous meeting notes (if in email)
- Any relevant emails from attendees in past week
```

**Use Assignment Memory for preferences**

Personalize your summary. [Learn about Assignment Memory](https://docs.duvo.ai/assignment-features/assignment-memory)

* *"Always highlight meetings with anyone from the sales team. I consider any meeting over 1 hour as potentially prep-needed. Send my summary at 5 PM Sunday Pacific time."*

***

### Related Resources

* [Assignment Memory](https://docs.duvo.ai/assignment-features/assignment-memory) - Customize priority criteria and VIP lists
* [Learning Feature](https://docs.duvo.ai/assignment-features/learning-feature) - Teach the assignment which meetings are important to you
* [Connections Overview](https://docs.duvo.ai/connections/connections-overview) - Connect Google Calendar and Gmail
* [Files](https://docs.duvo.ai/assignment-features/files) - Upload VIP contact lists