Calendar Summary

Time to complete	10 minutes
Difficulty	Beginner
Prerequisites	Google Calendar connection, Gmail connection
You'll build	An assignment that summarizes your upcoming week and sends you a report

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Why Automate This?

The Problem: Monday mornings start with scrambling through your calendar, trying to remember what's coming up this week. Important meetings get forgotten. Prep time gets missed. And you never have a clear view of your week until you've spent 15 minutes clicking through each day.

The Solution: A Duvo assignment that analyzes your calendar, identifies important meetings, and sends you a nicely formatted weekly summary—delivered to your inbox before your week begins.

Expected Results:

• Start each week fully prepared

• Never miss an important meeting

• Identify schedule conflicts in advance

• Know which meetings need prep time

• Save 15+ minutes of calendar review each week

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What You'll Build

By the end of this tutorial, you'll have an assignment that:

1. Pulls all events from your calendar for the upcoming week

2. Identifies high-priority meetings

3. Highlights meetings with important contacts

4. Creates a formatted summary with key details

5. Sends the report to your email

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Before You Start

Make sure you have these ready:

• Google Calendar connection - Connect your calendar. Connect connection

• Gmail connection - For sending the summary report. Connect connection

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Step 1: Create Your Assignment

1. Click "+ Create Assignment" from your dashboard

2. Select "Use Assignment Builder" (recommended for this tutorial)

Create Assignment Button

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Step 2: Describe Your Workflow

Paste this prompt into the Assignment Builder:

Summarize calendar events for the upcoming week and send a report via email. Highlight important meetings.

Steps:
1. Get all events from my Google Calendar for the next 7 days
2. For each event, extract:
   - Event title
   - Date and time
   - Duration
   - Location or video call link
   - Attendees
   - Description/agenda

3. Categorize events as:
   - High Priority: meetings with executives, clients, or 5+ attendees
   - Prep Needed: interviews, presentations, or events with "review" in title
   - Recurring: 1:1s, standups, team meetings
   - Other: everything else

4. Create a summary report with:
   - Total number of meetings this week
   - Total hours in meetings
   - Day-by-day breakdown
   - High priority meetings highlighted at the top
   - Meetings that need prep time flagged
   - Any scheduling conflicts noted

5. Send the report to my email with subject "Your Week Ahead - [Date Range]"

Click "Generate" to create the assignment SOP.

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Step 3: Review Generated SOP

Review to ensure:

• Your calendar is correctly identified

• Priority criteria match your preferences

• Report format meets your needs

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Step 4: Configure Connections

Click "Connections" and connect:

1. Google Calendar - To read your events

2. Gmail - To send the summary report

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Step 5: Test Your Assignment

1. Click "Run Assignment"

2. Review the generated summary

3. Check your email for the report

Assignment Running

What to check:

• Did it capture all your meetings?

• Are high-priority meetings correctly identified?

• Is the formatting easy to read?

• Did the email arrive?

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Step 6: Schedule Weekly Jobs

Set up automatic Sunday evening delivery:

1. Go to Assignment Settings > Schedule

2. Select Weekly on Sunday at 6:00 PM

3. Save settings

Your weekly summary will be waiting in your inbox every Monday morning.

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Expected Results

When your assignment runs successfully, you should see:

In your inbox:

• Formatted weekly summary email

• High-priority meetings at the top

• Day-by-day breakdown

• Meeting stats (total meetings, hours)

• Links to video calls

Example report format:

YOUR WEEK AHEAD: Nov 18-22

Overview: 23 meetings | 18.5 hours

HIGH PRIORITY
- Mon 10am: Q4 Board Review (3hr) - Prep needed
- Wed 2pm: Client Demo - Acme Corp (1hr)
- Fri 11am: Executive Sync (1hr)

MONDAY (6 meetings, 4.5 hrs)
- 9:00 AM: Team Standup (30min)
- 10:00 AM: Q4 Board Review (3hr)
...

In Duvo:

• Execution log showing events processed

• Any conflicts or issues flagged

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Troubleshooting

Calendar not connecting

• Re-authorize: Google permissions may have expired

• Correct calendar: Ensure assignment is reading the right calendar (work vs personal)

• Calendar visibility: Check that calendar isn't set to private

Missing events

• All-day events: May need separate handling in SOP

• Recurring events: Verify recurring events are being expanded

• Time zone: Ensure calendar and assignment use same timezone

Wrong priority assignments

• Refine criteria: Adjust what constitutes "high priority" in SOP

• Add VIP list: Create a list of important contacts in Files

• Keywords: Add more keywords that indicate important meetings

Email not sending

• Gmail connection: Re-authorize if needed

• Spam folder: Check if summary went to spam

• Send permission: Verify assignment has permission to send email

Formatting issues

• HTML rendering: Some email clients display differently

• Long events: May need truncation for readability

• Links: Ensure video call links are clickable

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Take It Further

Once your basic assignment is working, consider these enhancements:

Add VIP contact highlighting

I have important contacts I always want highlighted:
- Sarah Chen (CEO)
- Mike Rodriguez (key client)
- Jennifer Park (board member)

Any meeting with these people should be marked as High Priority regardless of other criteria.

Include prep reminders

For meetings marked as "Prep Needed":
- List the event 2 days before
- Identify what materials might be needed
- Suggest blocking 30 min prep time before

Include a "This Week's Prep List" section in the report.

Add travel time

For in-person meetings:
- Look up the location
- Estimate travel time from my office
- Flag if back-to-back meetings have location conflicts
- Suggest departure time

Multiple calendars

Include events from both my work calendar and personal calendar.
Mark personal events in a separate section.
Flag any conflicts between work and personal events.

Add meeting context

For each meeting, also include:
- Last time I met with these attendees
- Summary of previous meeting notes (if in email)
- Any relevant emails from attendees in past week

Use Assignment Memory for preferences

Personalize your summary. Learn about Assignment Memory

• "Always highlight meetings with anyone from the sales team. I consider any meeting over 1 hour as potentially prep-needed. Send my summary at 5 PM Sunday Pacific time."

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Related Resources

• Assignment Memory - Customize priority criteria and VIP lists

• Learning Feature - Teach the assignment which meetings are important to you

• Connections Overview - Connect Google Calendar and Gmail

• Files - Upload VIP contact lists