Calendar Summary

Time to complete: 10 minutesDifficulty: BeginnerPrerequisites: Google Calendar connection, Gmail connectionYou’ll build: An agent that summarizes your upcoming week and sends you a report

Why Automate This?

The Problem: Monday mornings start with scrambling through your calendar, trying to remember what’s coming up this week. Important meetings get forgotten. Prep time gets missed. And you never have a clear view of your week until you’ve spent 15 minutes clicking through each day. The Solution: A Duvo agent that analyzes your calendar, identifies important meetings, and sends you a nicely formatted weekly summary—delivered to your inbox before your week begins. Expected Results:

Start each week fully prepared
Never miss an important meeting
Identify schedule conflicts in advance
Know which meetings need prep time
Save 15+ minutes of calendar review each week

What You’ll Build

By the end of this tutorial, you’ll have an agent that:

Pulls all events from your calendar for the upcoming week
Identifies high-priority meetings
Highlights meetings with important contacts
Creates a formatted summary with key details
Sends the report to your email

Before You Start

Make sure you have these ready:

Google Calendar connection - Connect your calendar. Connect connection

Gmail connection - For sending the summary report. Connect connection

Create Your Agent

Click ”+ Create Agent” from your dashboard
Select “Use Agent Builder” (recommended for this tutorial)

Describe Your Workflow

Paste this prompt into the Agent Builder:

Summarize calendar events for the upcoming week and send a report via email. Highlight important meetings.

Steps:
1. Get all events from my Google Calendar for the next 7 days
2. For each event, extract:
   - Event title
   - Date and time
   - Duration
   - Location or video call link
   - Attendees
   - Description/agenda

3. Categorize events as:
   - High Priority: meetings with executives, clients, or 5+ attendees
   - Prep Needed: interviews, presentations, or events with "review" in title
   - Recurring: 1:1s, standups, team meetings
   - Other: everything else

4. Create a summary report with:
   - Total number of meetings this week
   - Total hours in meetings
   - Day-by-day breakdown
   - High priority meetings highlighted at the top
   - Meetings that need prep time flagged
   - Any scheduling conflicts noted

5. Send the report to my email with subject "Your Week Ahead - [Date Range]"

Click “Generate” to create the agent AOP.

Review Generated AOP

Review to ensure:

Your calendar is correctly identified
Priority criteria match your preferences
Report format meets your needs

Configure Connections

Click “Connections” and connect:

Google Calendar - To read your events
Gmail - To send the summary report

Test Your Agent

Click “Run Agent”
Review the generated summary
Check your email for the report

What to check:

Did it capture all your meetings?
Are high-priority meetings correctly identified?
Is the formatting easy to read?
Did the email arrive?

Schedule Weekly Runs

Set up automatic Sunday evening delivery:

Go to Agent Settings > Schedule
Select Weekly on Sunday at 6:00 PM
Save settings

Your weekly summary will be waiting in your inbox every Monday morning.

Expected Results

When your agent runs successfully, you should see: In your inbox:

Formatted weekly summary email
High-priority meetings at the top
Day-by-day breakdown
Meeting stats (total meetings, hours)
Links to video calls

Example report format:

YOUR WEEK AHEAD: Nov 18-22

Overview: 23 meetings | 18.5 hours

HIGH PRIORITY
- Mon 10am: Q4 Board Review (3hr) - Prep needed
- Wed 2pm: Client Demo - Acme Corp (1hr)
- Fri 11am: Executive Sync (1hr)

MONDAY (6 meetings, 4.5 hrs)
- 9:00 AM: Team Standup (30min)
- 10:00 AM: Q4 Board Review (3hr)
...

In Duvo:

Execution log showing events processed
Any conflicts or issues flagged

Troubleshooting

Calendar not connecting

Re-authorize: Google permissions may have expired
Correct calendar: Ensure agent is reading the right calendar (work vs personal)
Calendar visibility: Check that calendar isn’t set to private

Missing events

All-day events: May need separate handling in AOP
Recurring events: Verify recurring events are being expanded
Time zone: Ensure calendar and agent use same timezone

Wrong priority agents

Refine criteria: Adjust what constitutes “high priority” in AOP
Add VIP list: Create a list of important contacts in Files
Keywords: Add more keywords that indicate important meetings

Email not sending

Gmail connection: Re-authorize if needed
Spam folder: Check if summary went to spam
Send permission: Verify agent has permission to send email

Formatting issues

HTML rendering: Some email clients display differently
Long events: May need truncation for readability
Links: Ensure video call links are clickable

Take It Further

Once your basic agent is working, consider these enhancements:

Add VIP contact highlighting

I have important contacts I always want highlighted:
- Sarah Chen (CEO)
- Mike Rodriguez (key client)
- Jennifer Park (board member)

Any meeting with these people should be marked as High Priority regardless of other criteria.

Include prep reminders

For meetings marked as "Prep Needed":
- List the event 2 days before
- Identify what materials might be needed
- Suggest blocking 30 min prep time before

Include a "This Week's Prep List" section in the report.

Add travel time

For in-person meetings:
- Look up the location
- Estimate travel time from my office
- Flag if back-to-back meetings have location conflicts
- Suggest departure time

Multiple calendars

Include events from both my work calendar and personal calendar.
Mark personal events in a separate section.
Flag any conflicts between work and personal events.

Add meeting context

For each meeting, also include:
- Last time I met with these attendees
- Summary of previous meeting notes (if in email)
- Any relevant emails from attendees in past week

Use Agent Memory for preferences

Personalize your summary. Learn about Agent Memory

“Always highlight meetings with anyone from the sales team. I consider any meeting over 1 hour as potentially prep-needed. Send my summary at 5 PM Sunday Pacific time.”

Agent Memory

Customize priority criteria and VIP lists

Learning Feature

Teach the agent which meetings are important to you

Connections Overview

Connect Google Calendar and Gmail

Files

Upload VIP contact lists

​Why Automate This?

​What You’ll Build

​Before You Start

​Expected Results

​Troubleshooting

​Take It Further

​Related Resources

Agent Memory

Learning Feature

Connections Overview

Files

Why Automate This?

What You’ll Build

Before You Start

Expected Results

Troubleshooting

Take It Further

Related Resources